Minutes of the Meeting of the Board of the Gairloch and District Heritage Company
05 April 2016
Gairloch Heritage Museum Library. 7.30 pm.
Roy Macintyre; Pauline Butler; Jeremy Fenton; Rosalyn Goulding; Hugh Macintyre; Alice Mackenzie; Jack McCruden; Marcus Simpson; Allan Templeton; Karen Thompson.
Liz Forrest; Johnny Keene; Irene Macintyre; Dugald Macpherson; Willie Macrae; John Port.
1. Officers of the Company
In accordance with Articles 36 & 54, the following were appointed as officers to the Company:
Chairman: Roy Macintyre; Vice chairmen: Jeremy Fenton & Hugh Macintyre; Treasurer: Dugald
Macpherson; Secretary: Pauline Butler.
2. Board Matters
i) No potential conflict of interest was declared.
ii) Board members were requested to review the register of their interests, first declared 2015, and update them if necessary. They were reminded that each needs to provide personal identification information to our solicitors, Macleod & MacCallum.
iii) It was agreed that Ben Thomas would be a very welcome co-opted member of the Board.
3. Minutes of the Board meeting 07 March 2016 & Matters Arising
These were agreed to be a correct record (proposed by Alice, seconded by Marcus).
i) It was decided that Minutes and Curators’ Reports should be posted on the website for 12 months.
ii) The Last Post film has been ordered but still to arrive, delaying planning for the film evening.
iii) Dugald is installing the new accounting software.
iv) The AGM had been well attended and well received.
4. Treasurer’s Report
Dugald had nothing specific to report.
A revised Gift Aid form has been prepared, in line with new HMRC recommendations, to use for donations to the Museum project and any larger sums.
5. Curator’s Report
Karen had circulated her Report covering Buildings and Grounds; Collection; Training; Exhibitions and Events. Issues arising:
i) Further donations have been received for the Development Project, including from the collection made at Alasdair Macintyre’s funeral service.
ii) Jim is working on the web-site presentation.
iii) The early Easter has brought some good visitor numbers and the credit card machine is proving very useful.
iv) We will be hosting a fund-raising soup lunch on 23 April in Gairloch Community Hall with Rowan Mackenzie.
We are very pleased to have heard from our MGS assessor that she will be recommending to the Panel that we are re-awarded full Accreditation status.
6. 2016-17 Action (Forward) Plan
The paper had been circulated. An outline had been included with our Accreditation submission. Some of the details (eg implications of the change of the Poolewe ceilidh event this year) were explained. It is recognised to be a working document and, as such, was ratified by the Board.
7. Museum development: updates and way forward
i) Rosalyn presented her Report, and talked us through:- Fundraising; Audience development; Interpretation; Oral history; Community consultation.
Further points arising:
- Mark Feeny continues to make funding applications on our behalf. At a recent meeting he made us aware of the potential to collaborate with Liverpool Museum’s “House of Memories” project, using an app they have developed which enables collection objects to be shown eg by carers and in residential homes. There might be the possibility of a project post to take this further.
- Rosalyn was congratulated on the very effective presentation using oral history and photographic material in the current Transforming the Bunker exhibition. Jack will explore whether High School students might be interested/able to undertake further work using such resources.
- Discussion took place on some of the issues raised during the consultation meetings. Although not every suggestion is feasible within the constraints of the building and the finances, there were some interesting ideas (eg. wet weather activities; a stronger music focus) which we will develop further in our planning. We need to check out with LDN what is intended in terms of heating the building.
ii) The Community fund-raising group will prepare a newsletter for circulation in the near future, highlighting the activities planned over the next few months. Publicity for these will need to be carefully co-ordinated with other Museum events, such as the Festival of Museums weekend.
Planning is underway for the Gruinard Garden open afternoon, for which we are responsible, and Dundonnell is offering us a share of the takings at their four Open Days, which is much appreciated.
We are recommended to be alert to any opportunities for donations of ‘expertise’ which might support our project.
iii) The meeting with Boyd Robertson of Sabhal Mòr Ostaig was unavoidably postponed and will be re-arranged.
iv) Mia provided a written update on the relocation project. HLF have approved all the supplementary information they requested after the Stage C review and use of the contingency fund for the community consultation costs, and have given permission for us to progress to RIBA Stage 3 and a full grant application, deadline 26 August.
The application to the Vacant and Derelict Land Fund has been delayed - but Highland Council are not responsible for this.
8. Any Other Business
i) Discussion took place on the invitation from MWB productions to be part of a 3 year ‘creative access-touring programme, Riots & Revolution’ project. It was agreed that we would write to express interest at this early stage, bearing in mind that any involvement must support the Museum development project, not stretch our resources in a different direction.
ii) Hugh hopes to attend the RACMP AGM on our behalf this year.
iii) Jack will prompt our diaspora Museum contacts to try to progress the proposed youth links.
9. Date of Next Meeting
The next Board meeting will be held on Monday, 23 May at 7.30 pm.
There being no other business, the meeting ended at 9.05 pm.
Curator's Report 5th April 2016
Building and Grounds
Thanks to those who helped out on 23rd March, getting everything in order.
Les Buchan has repaired the wall and invoiced us accordingly. We received a cheque from the insurance company to cover the cost of the repair.
David Downie has agreed to cut the grass again at £70 per cut.
It was agreed that no repairs would be made to the fence at the back of the old police house.
No items have been acquired since the last board meeting.
I wrote on 10th March to Douglas Lawson to ask him to organise collection of the seam rubber from the museum.
The documentation backlog should have been completed by the end of March, but there are still approx 100 objects to be dealt with. Work will continue.
I attended training on managing volunteers run by Museums Galleries Scotland on 9th March.
I attended the launch of the Visit Wester Ross Tourism Strategy on 11th March, which was a useful networking opportunity. Click here to download the document.
Volunteer induction took place on 16th March. Thanks to Alice and Irene for helping with this.
Exhibitions and events
Jeremy Fenton gave a talk on 8th March about local flora and fauna which raised approx £100. He also launched his new book, the sale of which will contribute to museum funds.
The final pub quiz raised £496. The series has been a great success.
The AGM took place on 21st April, and we have had very good feedback on Hugh Cheape’s presentation.
We are currently running an Easter activity for children and our first exhibition has commenced on the new museum project. Thanks to Rosalyn who did most of the work on this and has done a great job! Thanks also to Sarah Dowse who contributed illustrations for the panels.
Karen Thompson (Curator)
Exhibition Dates 2016
Exhibition 1: Friday 25th March – Saturday 6th May
Transforming the Bunker: The new Gairloch Heritage Museum
Exhibition 2: Saturday 14th May – Saturday 25th June
Inner Sound by Alison Dunlop RSW
Talk by Lindsay Blair on 13th May
Preview 14th May – Free Day for Festival of Museums 2016
Exhibition 3: Saturday 2nd July – Saturday 6th August
Pinhole Camera Landscapes by Rowena Dugdale
Preview: Friday 1st July
Exhibition 4: Saturday 13thth August – Saturday 24th September
Edinburgh to the Overside by Gillian Penney
Preview: Friday 12th August
Exhibition 5: Saturday 1st October – Saturday 29th October
Architecture, Innovation and Design in Gairloch Parish by U3A
Preview: Friday 30th September 7.30pm
Gairloch Heritage Museum : Achtercairn • Gairloch • Ross-shire • IV21 2BP • UK
Curator : Dr. Karen Buchanan (Thompson)
tel : 01445 712287
email : email@example.com
Gairloch Heritage Museum is operated by Gairloch & District Heritage Company Ltd which is run by volunteers and is a registered charity no. SC010249